As HR professionals transfer additional alongside within the yr, new compliance deadlines for 2025 are on the horizon — particularly when sustaining operations. It is best to know different key February and March dates for tax filings, compliance checks, and HR actions. Learn on for a fast synopsis of the important thing dates and finest practices to maintain you forward.
February 2025 Due Dates
February 1, 2025: OSHA Type 300A Posting
What’s Required?
Employers should put up OSHA Type 300A: Abstract of Work-Associated Accidents and Diseases from the earlier yr in a visual location. Whereas no incidents might have occurred, this Posting is necessary from February 1 by means of April 30.
Preparation Suggestions:
- Confirm that your OSHA information are thorough and proper.
- Show in frequent areas or break rooms.
- In case your trade has digital submitting necessities, submit the report electronically earlier than the deadline.
HR Compliance Deadlines: January 2025
February 14, 2025: Replace W-4s for Exempt Staff
What’s Required?
Staff should submit a brand new W-4 claiming exempt standing from federal tax withholding on this date.
Preparation Suggestions:
- Inform workers of this deadline and supply help in finishing Type W-4.
- Ensure to vary your withholding account in payroll systems.
- Add the finished kinds (or make a copy) to your payroll information for compliance.
February 28, 2025: ACA Employer Reporting (Paper Filings)
What’s Required?
Relevant massive employers (ALEs) and self-insured employers are required to file paper copies of Kinds 1094-C and 1095-C with the IRS to report medical health insurance provided in 2024. Digital filers have till Tuesday, April 1, 2025.
Preparation Suggestions:
- Guarantee worker medical health insurance information are appropriate and all kinds are accounted for.
- For companies that submit kinds electronically, the interval till January needs to be taken as a time to re-prepare and double-check every submission.
March 2025 Compliance Deadlines
March 1, 2025: Ship Out Type 1095-C to Staff
Employers should present kind 1095-C to workers. This doc describes the medical health insurance provided in 2024 and assists workers in submitting their taxes.
Preparation Suggestions:
- Assure that the shape is equipped to all full-time workers, even when they aren’t enrolled.
- Ship out the kinds by way of e mail or mail with a report of recipients; that means, directors can implement necessities.
March 2, 2025: OSHA Type 300A Digital Submission
What’s Required?
The Damage Monitoring Software is the place employers in particular industries should electronically submit their OSHA Type 300A. This might be related to high-risk trade employers or these with 20 workers.
Preparation Suggestions:
- Verify the necessities for digital submission together with your group on the OSHA web site.
- Validate that each one damage info is correct and full when submitted.
March 15, 2025: Submitting Taxes for S Firms and Partnerships
What’s Required?
S companies and partnerships that function on a calendar yr should file 2024 tax returns (Type 1120-S for S companies, Type 1065 for partnerships).
Preparation Suggestions:
- Work together with your finance or tax workforce for correct reporting.
- File for an extension with Type 7004 to keep away from penalties if essential.
March 15, 2025: Corrective Distributions for Failed ADP/ACP Assessments
What’s Required?
Plan sponsors should make corrective distributions for a 2024 failed 401(okay) nondiscrimination check by this date or face a ten% excise tax.
Preparation Suggestions:
- Take a look at your plan as quickly as potential to detect issues.
- Make any essential corrective actions together with your retirement plan administrator.
Keep Forward of Deadlines with the Beneath Finest Practices
- Leverage Expertise: Use compliance monitoring software program or digital calendars to remind you of serious deadlines.
- Talk Early: Inform your workforce and stakeholders about deadlines.
- Companion with Consultants: Work with authorized, tax, and compliance companions to make sure accuracy and adherence to necessities.
- Conduct Common Audits: Every quarter, revisit your compliance processes to attenuate the possibilities of something slipping by means of the cracks.
Ultimate Ideas
As we head into the second month (and the primary month!) of 2025, HR compliance deadlines in February and March more and more middle on OSHA reporting, tax filings, and worker notifications. With a give attention to being proactive and using expertise, HR professionals can navigate these deadlines successfully with clear communication. Ideally, assembly such calls for assures employers’ compliance with the regulation and represents constructing belief amongst workers and shareholders. Develop this technique now so your organization stays compliant and ready for the approaching months!
